Present
- Councillor Mrs M. Gilbert (Chair)
- Councillor Ms L. Hopkin
- Councillor Mrs S. Wheatley
- Councillor J. Wilton
- Councillor K. Harrison
- Councillor Mrs E. Harrison
- Councillor S. Pepper
- Councillor Mrs L. Ball (Broxtowe Borough Council)
- Councillor D. Pringle (Broxtowe Borough Council)
Clerk
Mrs S.M. Bircumshaw
01/24 Apologies for absence
Apologies for absence were received from Councillor D, Keating, Councillor Mrs S. Keating, Councillor D. Mason, Councillor K. Rigby and Councillor J. McGrath (Nottinghamshire County Council).
02/24 Declaration of Interest
There were no Declarations of Interest made.
03/24 Minutes of the last meeting
The Minutes of the meeting held on 21st November 2023 were approved as a correct record and signed by the Chair.
04/24 Public participation
There were no members of the public present.
05/24 Police report
There was no police report.
06/24 County Councillor’s report
There was no County Councillor’s Report.
07/24 Borough Councillor’s report
Councillor Mrs Ball reported that the main issue is the building site and the concerns of the residents on Newtons Lane. Councillor Mrs Gilbert reported that since the weekend she has had numerous photos and videos showing the present filthy state of Newtons Lane with rocks and mud on the road, sent to her from residents. These have been passed on to Avant and Broxtowe Borough Councillors and, also to Matthew Keays in the Planning Department at Broxtowe. The Enforcement Officers have registered the report of Breach of Condition of the Construction Management Plan and that they will let us know the results of their investigations. It has been confirmed that there is not a wheel washer on site, but there is a road sweeper. The Borough Councillors will keep going down to have a look and support the residents. Councillor Pringle reported that he has requested a site meeting with Planning officers, Milan Radulovic and Ruth Hyde. He has received a copy of the Construction Management Plan Councillor Pepper reported that he has seen lorries from the site driving without covers on and stones etc. are falling on to the road – this needs to be reported when seen.
The canal is constantly silted up and the Environment Agency made a site visit in
December and have acknowledged that they are working with the landowner to mitigate problems and there will be spot checks/inspections carried out. Avant are going to appoint independent consultants and at the moment everything is subject to review.
The Trinity Farm planning application has been submitted and will hopefully go to
Committee in February. There is no news regarding The Gardeners or the
Almshouses application, which has now gone back to the Secretary of State.
Before Standing Orders commenced it was reported that Trinity Farm have sent thanks for the donation from the Community Fund, following their fire disaster just before Christmas – this has enabled them to keep trading and they are very grateful for the support from the Parish Council.
Councillor Mrs Gilbert thanked the Borough Councillors for their posts on Facebook regarding traffic and flooding.
Also thanks to everyone who helped with the setting up of the Christmas Tree, including thanks to Chris Edson from Pipswood for his help with this.
7.50pm Standing Orders commenced
08/24 Items for Discussion
a) Church Matters
Councillor Rigby was going to speak to John Wheatley regarding the electricity switch over (so that there is one meter in the church and not two, to save money); this has not happened yet but will hopefully take place soon. Meanwhile we need pricings for the disconnection and removal of the meter and for the reconnection to the church supply to connect the floodlights. Councillor Mrs Gilbert will speak to Councillor Rigby to find out what has been discussed. The Clerk will look at how to get in touch with EON to request costings and timings for the disconnection and removal of the meter.
Clerk to find out contact details for EON
b) Footpaths and Pavements
It was reported that the footpath down from Millennium Park has been washed away. Councillor Mrs Gilbert will contact Lee Scudder of Greenspaces regarding this
Cllr Mrs Gilbert to contact Lee Scudder
There is a lot of graffiti on the seat at the end of Coronation Road and the foliage also needs cutting back. Councillor Pringle will speak to the Neighbourhood Wardens regarding this. He also advised that the best way to report problems is through the Mynotts website – use your title of Councillor and any report should be expedited quicker.
It was reported that there is graffiti under the aqueduct on Coronation Road. This is the jurisdiction of the Borough Council wardens. Contact Emma Georgiou – wardens@broxtowe.gov.uk.
Cllr Pringle to speak to wardens
It was reported that the sign at the end of Robinettes Lane has fallen over What3words – desk.deputy.dome
Fallen sign to be reported
The question was raised as to whether we could request a new dog bin in the same area as the fallen sign. We were advised to also contact Emma Georgiou about this.
Emma Georgiou will be contacted about graffiti and dog bin
c) Roads/Traffic/Bikers
The tree branch in front of the speed camera on Awsworth Lane is on the to-do list.
There are a lot of pot holes on Robinettes Lane and the corner of Church Lane – report via Mynotts if possible.
Pot holes to be reported.
d) Almshouses
Nothing to report.
e) Neighbourhood Plan Update
The referendum is booked for 15th February. There will be two voting stations, one in the Church Hall and one at Awsworth. There are posters on the notice boards. The Steering Committee met two weeks ago and decided to produce a small leaflet – this is now at the printers and will cost £62. As there are now no funds for the Neighbourhood Plan it was proposed and seconded that the Parish Council pays for the printing. There was a show of hands and all were in favour.
The mapping people at Broxtowe Borough Council have done a very nice map combining all the policies in the Neighbourhood Plan. The Neighbourhood Plan can be viewed on the Broxtowe and Cossall websites.
f) RCAN
Councillor Harrison reported that he has received information on various funding sources and that the First Aid course dates and locations will be available from next month
g) TPO’s (Tree Preservation Orders)
Still not received an up-to-date map, the one we have seems to be out-of-date. Councillor Pringle will chase up.
Cllr Pringle to chase up
h) New Defibrillator
Councillor Mrs Gilbert confirmed that the new defibrillator, the cabinet and the Bleed Control Kit have all been delivered. We now need to make a firm decision on where to site these. The cabinet is heavy and will need to be suitably sited due to the weight. Councillor Mrs Gilbert will contact Lewis Winter at Trinity Farm to see if it could be fitted on his side of the Fences – although he does not own the land he may be able to site it. Concrete posts will be needed. It was proposed that Councillor Mrs Gilbert ask Lewis and if he is agreeable will organise someone to cost up. This proposal was seconded; show of hands and all were in favour.
Cllr Mrs Gilbert to speak to Lewis Winter re siting of equipment and if he is agreeable to organise a quote for fitting
i) First Aid Course
It was suggested that a First Aid course be arranged, inviting residents as before. This could be done after the new defibrillator/Bleed Control Kit cabinet has been sited and can be published in the next newsletter. Councillor Mrs Gilbert will obtain the cost for a course.
Cllr Mrs Gilbert to obtain cost of course
j) Notice Boards
The notice board at the Gardeners has not been refurbished yet due to waiting for a decision on the siting of the defibrillator cabinet.
It was reported that the notice board by The Hollies has fallen over. It was proposed and seconded that Councillor Mrs Gilbert obtains a quote from Chris to repair this notice board. Show of hands and all were in favour.
A notice board for The Glebe was discussed and it was felt that this is a good idea as the whole of The Glebe is now in the parish. A suitable site needs to be decided and Councillor Mrs Wheatley will have a look and take photos for discussion at the next meeting. It was proposed and seconded that we go ahead with a notice board for the The Glebe. Show of hands and all were in favour. Will need to get permission off Highways. Councillor Mrs Wheatley will check the price for a topper to match the other notice boards.
Cllr Mrs Wheatley will look at a suitable site on The Glebe and find out price of topper to match other notice boards
k) Drains and Culverts
The County Council has not yet agreed to unblock the culvert on Coronation Road, the state of which adds to the flooding problems on Coronation Road and adjacent properties.
The drains on Church Lane are still overflowing. The pipes in between the drains need clearing out properly. Councillor Mrs Gilbert will report to Mynotts. The water is not just flowing down the sides of the road but is now flooding across the road.
Cllr Mrs Gilbert to report to Mynotts
Dead Lane is still flooding, it is not as bad as it has been in the past but it is still happening. This situation has not been helped by trees etc. being cut down. The culverts and gullies need clearing out as Cossall has been cut off twice in the last couple of months for 24 hours at both ends.
09/24 Correspondence
A letter has been received from a resident regarding the possibility of having a
Friendship Bench. The resident has been through difficult times and has found it hard to talk to family or friends and would have liked to have been able to talk to a stranger about it. Following discussion the question was raised as to whether we could designate a bench which we already have in place, rather than purchasing a new one and having to get permission from Highways. Suggested benches were the one outside the Church Hall or the one on Millennium Park – a laminated sign could be attached to the bench initially and if the idea works we could have a wooden sign made. Wording for the sign was suggested as follows “Friendship Bench – Stop Here to Chat”. It was decided to go ahead with a laminated sign. Councillor Mrs Wheatley will reply to the parishioner and it can be reported in the next newsletter. Councillor Mrs Gilbert reported that she has priced up some plastic benches, should a new one be required – a small one will cost £280 and a large one £360.
10/24 Planning applications
Following the introduction of the new information system at Broxtowe, it is more difficult to view planning applications and we feel that some are being missed. The new system is not at all user friendly. Broxtowe Borough Council should be informing Parish Councils (as in the old system), not Parish Councillors having to search for the information. Councillor Pringle will pursue this with the Borough Council and an email will be sent to Ryan Dawson to say that we are not happy with the new system.
Cllr Pringle to pursue with Broxtowe and email to be sent to Ryan Dawson
11/24 Finance
The date for the next Finance and General Purposes meeting will be discussed at the next meeting.
12/24 Accounts for payment
The following accounts were approved for payment
Mrs S. Bircumshaw – Clerk’s Salary/Phone Rental (Nov) | £452.52 |
Cossall PCC – Room Hire (16/1/24) | £35.00 |
Mr R Heard – Website Administration | £45.00 |
Mrs M. Gilbert – Christmas Tree Expenses (see below) | £692.26 |
Broxtowe Borough Council – Election Expenses (May 2023) | £49.97 |
Mr C. Gilbert – Cleaning Church Hall | £20.00 |
Bank Charges and Fees | £9.00 |
EON – Direct Debit – Church Floodlights | £104.91 |
TOTAL | £1,408.66 |
Invoices for Christmas Tree Expenses – | |
Christmas World UK (Lights) | £69.00 |
Trinity Farm (Tree) | £250.00 |
Jimbos Ltd (Manhole Key Set) | £5.45 |
Shanghai Semi In’l (Combination Locks) | £19.96 |
Shanghai Semi In’l (Combination Locks) | £19.98 |
Trade Fence (Crowd Barriers) | £151.96 |
Trade Fence (Crowd Barriers) | £175.91 |
Total | £692.26 |
Income since 21/11/23 | |
Bank Interest | £40.78 |
TOTAL | £40.78 |
Balances @ Bank – December 2023 | |
Deposit A/C | £11,130.42 |
Current A/C | £230.55 |
TOTAL | £11,360.97 |
Balances @ Bank – January 2024 | |
Deposit A/C | £9,630.42 |
Current A/C | £321.89 |
TOTAL | £9,952.31 |
13/24 Date and time of Next Meeting
The next meeting of the Parish Council, will be held on Tuesday 20th February 2024, commencing at 7.30pm in the Church Hall.
The meeting closed at 9.10pm.